Video and Photo Crews for Healthcare and Medtech

Why the location matters more than the camera

Filming in a hospital, clinic or laboratory is mainly an access problem. A good interview setup is easy to arrange in an office, but in a clinical setting you may need permission from the facility, its communications team and everyone who could appear in shot. Those approvals often take longer than the shoot.

If you can, separate what truly has to be filmed in a clinical setting from what does not. A clinician interview can often take place in an office or at a conference with a clean background, leaving a much shorter shot list for the clinical area. That reduces disruption for the facility and reduces the number of consents you need.

What to agree before the crew arrives

Fame Crew does not provide legal, clinical or privacy advice, and your own compliance team should set the rules for your shoot. Once they do, those rules go into the brief your crew works from. It helps to answer these questions in writing:

• Who at the facility has approved filming, and who will be the contact on the day?
• Which areas are off limits, and are there any infection control, clothing or induction rules for visitors?
• Will any patients be nearby, and who is responsible for obtaining and recording their consent?
• Could screens, charts, wristbands or paperwork show patient information?
• Who reviews the footage, and which claims need medical, legal or regulatory approval?
• Must the crew leave at a set time, or stop if clinical activity requires it?

Medical conferences and trade shows

Medical and scientific events carry the same pressures as any conference, plus some extra ones. Organisers often limit what can be filmed in sessions, especially when unpublished data is on the slides. Check the exhibitor manual and speak to the organiser before finalising the shot list. Your stand may be the easiest place to film, as it is your space, but it is still subject to the rules of the show.

For stand coverage, a crew can capture product demonstrations, interviews with your experts and visitors in conversation with your team. Our camera and audio equipment runs on batteries, so the crew does not need to draw from your stand's power. Discreet setups are possible where a session must not be disturbed, and audio can often be taken from the event's AV system, with permission.

Filming devices and products

A medical device can look simple and yet be hard to show accurately. Small parts, reflective surfaces and fine hand movements all need close, steady shots, and the demonstration has to reflect how the device is really used. Have someone who knows the product on site to check each shot. Tell us which configurations and uses may be shown, particularly when approved uses differ from one country to another.

If the shoot involves demonstrators, make clear whether they are clinicians, actors or employees. The answer may affect how they should be described on screen. Your regulatory team will know what is required, so ask them before you write the script and not after the edit.

What the service gives you

You get a vetted local crew member whose portfolio you approve in advance, one point of contact and one invoice, however many sites are involved. Crew members can sign your NDA before arriving. Standard editing packages include two rounds of revisions, and you can collect medical, legal and marketing comments into each round. If your internal review needs the raw footage, we can send it through a secure link or on a hard drive.

Liability insurance is one of the first things a hospital or venue may ask about. Our partners carry insurance to satisfy venue requirements, and a Certificate of Insurance can be arranged in advance if you tell us who needs it. If a site asks for other documents or checks, such as vaccination evidence or specific training, tell us when you ask for a quote so we can say whether it can be met.